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Washington County Events Center and Recreational Complex

Rules and Regulations

Scheduling Event/Reservations: All events must be scheduled through the commissioners' office in the Washington County Courthouse. All events are scheduled on a first come, first served basis. The Event Center may be reserved up to one (1) year in advance of the date of the event. The full amount of the damage deposit is due at the time of your reservation. The full amount of the rental and any other fees are due twenty (20) days before the event. The rental agreement may be faxed to 970 345-2702, but will not be considered completed until the damage deposit is received.

As two of the founding contributors to our Event Center, all 4H groups and FFA chapters will have fees waived in order to promote continued education and family involvement in our communities. County sponsored events may also have fees waived.

Keys: Keys to the Event Center will only be given to those persons who have signed the rental agreement. If keys are made available due to a weekend event, a $25.00 deposit is required to be paid in advance, which will be returned when the keys are returned. Replacement of keys may necessitate rekeying of the Center and the County may assess those costs to the undersigned.

Use of County Property: The County has tables and chairs available to persons who rent the Center at no cost. However, those persons who desire to have Washington County set up or take down tables and chairs shall state so when making their reservations along with a seating configuration. You are required to pay a nonrefundable fee of $25.00 for this service.

Cleaning/Damage Deposit: A cleaning/damage deposit is required of every user. The deposit may be refunded, within 30 days, after your event, dependent upon the condition of the facility. All tables and chairs must be returned to their proper storage locations. The attached cleaning checklist must be followed, including the restrooms. If the kitchen was used, all dishes, glassware, utensils, etc must be accounted for and returned to the proper location. Kitchen must be clean and ready for use before leaving the Event Center after your event. There may be another group using the kitchen the next day.
The Commissioners reserve the right to withhold any part of the damage deposit.

For details on cleaning see the Event Center cleaning page.

Prohibited Uses:

  • NO use of pins, tacks, and nails is allowed
  • NO packing or duct tape shall be used on the walls
  • NO trailers shall be allowed to park near building
  • NO horses will be allowed into the building
  • NO subleasing of the Center will be allowed or permitted

Alcholic Beverages:

Alcohol is not allowed in the Event Center at any time other than licensed events or private, invitation only events.

  • If alcohol is sold at any event, a "Special Events Permit" liquor license must be obtained from Town of Akron. A representative from the group wishing to sell liquor at the Event Center must appear before the Board or submit a request in writing to obtain the "Permission to Sell Liquor Letter" from the Commissioners. The Town of Akron will require this letter before proceeding with the liquor license process.
  • Private invitation only events may serve alcohol only inside the Event Center building itself or in pre-arranged, (with the commissioners' office) designated areas outside the center building, (to be roped off and marked by facilities manager). Do not allow guests to take drinks outside of designated areas. All beverages must be served in cans or disposable cups. No bottles are allowed.
  • Responsible adults must serve the alcohol and must be aware of the liability of serving alcohol to your guests. It is a violation of law to allow or otherwise permit minors to consume alcoholic beverages. If minors are served or otherwise allowed to consume alcoholic beverages within the center, the entire security deposit shall be forfeited and such violations will be reported to the Sheriff.
  • The Sheriff's office will be notified of all events where alcohol is present and will be conducting routine compliance checks throughout the duration of the event as part of their regular patrol.
  • The undersigned must take responsibility of the actions of persons and guests attending the event, without limitation, and shall take reasonable steps to prevent or control acts which may result in bodily injury or property damage.
  • You must show proof of Liability Insurance (homeowners policy or renters policy) for all events serving alcohol.

Enforcement/Cancellation Policy: Failure to comply with any of the above provisions shall result in the loss of the damage deposit and / or the liquor security deposit, if applicable, and of future use of the Events Center. The rent paid shall also be forfeited in the event a scheduled activity is cancelled with less than 24 hours notice, unless the cancellation results from adverse weather conditions or an emergency.

Copyright 2006. Washington County Colorado Online.